Town of Otisfield
Planning Board Meeting Minutes
March 15, 2016
1. Call to Order: The regular meeting was called to order at 7:00 PM by Chair – Karen Turino.
2. Attendance: Members present were Chair, Karen Turino, Vice Chair, Beth Damon, Herb Olsen, Rick Jackson, David Hyer – Alternate & Stan Brett – Alternate. (Absent – David McVety) * Stan moved up as a voting member.
Code Enforcement Officer: Richard St. John
Planning Board Secretary: Tanya Taft
3. Announcement of Quorum: Board had a quorum.
4. Approve Secretary’s Report:
A. Public Hearing and Regular Meeting Minutes from February 16, 2016. *Motion to accept. HO/BD – (5) in favor of (1) Abstained KT – (Not at meeting)
Discussion: DH would like to know what speed limit is for the (4) lot minor subdivision off West Andrew Hill Rd & Bow St. Tax Map R06 Lot 038. KT asked CEO to verify speed limit with Maine DOT, but all agreed this will not impact the minutes.
B. Workshop Minutes from March 1, 2016. *Motion to accept minutes as amended. HO/BD – Unanimous. Discussion: BD: Would like to see the separate document referenced with the title SLZ Decision Points as it has been referenced previously.
5. Discussion & Comments from public:
A. None.
6. Residence - Based Business Applications:
A. None.
7. Shoreland Zoning Applications:
A. None.
8. Site Plan Applications:
A. Tammy Ray DBA Wedding Barn, 439 Gore Rd:~ Tax Map R04 Lot 021. * TT forwarded the Fire Chief info to applicant via email.
Applicant submitted “Engineers Project Report and Sormwater Analysis” prepared and sent to her from Ross Cudlitz. Given this submittal *PB went through the items deemed missing at January 19th meeting.
1i: Topography: This information can be found in the Engineers Project Report & Stormwater Analysis provided by Ross A. Cudlitz, PE dated March 2016.
Discussion: All agree this item has been met.
1m: Stormwater Drainage Plan: Starting on page 4 of applicant’s submittal, a portion of this has been included under Stormwater Modeling section but all agree this item is missing and not complete.
Discussion: All agree this item has NOT been met. *Tabled
2f: Erosion and Sedimentation plan: This information can be found in the Engineers Project Report & Stormwater Analysis provided by Ross A. Cudlitz, PE dated March 2016.
Discussion: All agree this item has been met.
2o: Watershed, Phosphorous Control Plan: This information can be found in the Engineers Project Report & Stormwater Analysis provided by Ross A. Cudlitz, PE dated March 2016.
Discussion: All agree this item has been met.
Discussion: BD would like clarification from Ross Cudlitz on some information in this report. Tammy: Can you please list your concerns so that I can provide that information to Ross. PB: Wrong Road name (Hat trick Road) does not exist, same paragraph mentions this being a flat site. All agree this is inaccurate. The same sentence mentions a “catch basin system”. PB members do not agree with this information. Report not signed and marked as DRAFT. PB would like to know why. Under Stormwater Modeling: Region listed as Cumberland County is inaccurate. Region should be listed as Oxford County. Existing Site Conditions: Last sentence stops mid-sentence. CEO: I would have expected a cross section of the parking lot to be included. CEO will contact Ross on behalf of applicant. TT will send draft minutes to applicant. Applicant will request a new report from Ross regarding the missing items. *Motion that we have a regular meeting prior to our workshop April 5th and have this
application on the agenda. HO/SB – Unanimous. *A Site Walk will be held prior to the April 5th meeting @ 6:00 PM. Applicant will drop off all information from Ross prior to site-walk. *Tabled.
9. Subdivision Applications:
A. None.
10. Upcoming Dates:
A. Planning Board Site Walk April 5th at 6:00 PM.
B. Planning Board Regular meeting with Workshop to follow April 5, 2016 at 7:00 PM.
C. Planning Board Meeting April 19, 2016 at 7:00 PM.
11. Discussion & comments from Code Enforcement Officer:
A. Shoreland Zoning Ordinance: Corrections from workshops have been made. Mike Morse, Maine DEP made comments. PB read and reviewed suggested changes.
Page 8. *Motion that we delete “either” and also delete “or the department” BD/SB – Unanimous.
Page 25. *Motion to strike “is” and change to “this” BD/RJ – Unanimous.
Page 26. *Motion that we add his suggestion to our Ordinance. RJ/BD – Unanimous.
Page 28. *Motion that we strike 5, 5A & 5 B and re-number #6 to #5 and # 7 to #6. RJ/HO –Unanimous.
CEO will provide a clean draft for everyone at next workshop.
B. Definitions: BD: Definitions have been sent off to OPRC to be reviewed per the BOS 02.17.16 mtg. KT: Draft Definitions Ordinance has been sent to OPRC which included the changes. BD requested they go through the existing SLZ Ordinance and through the other Town Ordinances to pull out existing definitions. CEO: DEP will also be requesting the Definitions Ordinance for review.
12. Discussion & comments from Board:
A. None.
13. Unfinished Business:
A. 2015 SLZ proposed guidelines.
B. Sign clarification/verbiage in RBB and Site Plan Review need to be looked at.
C. Site Plan Determination form.
14. Adjournment: With no further business, the regular meeting was adjourned at 9:25 PM. RJ/HO – Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by: Karen Turino, Chair
Otisfield Planning Board
Approved on: April 5, 2016
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